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How the IRE Conference comes together, in pictures

After months of planning, the final pieces of the IRE Conference all come together on a very busy Wednesday.

It starts with boxes. Shipped from the IRE offices in Columbia, Mo., and elswhere, those boxes reside with one of the host organizations -- this year the San Antonio Express-News -- until they’re hauled over to the conference site and IRE staff members unload them one by one.

The staff then disperses. They unpack boxes. They stuff 1,100 gift bags. They install software, string power and internet cables and tape them down, re-tape them and then tape them again.

Here’s a brief look, in pictures, at the conference setup day.

The 2013 IRE Conference landed in San Antonio, Texas as the hometown team, the Spurs, play in the NBA Finals against the Miami Heat. Game 7 is Thursday night.


IRE staff member and DocumentCloud lead developer Ted Han rides the escalator up to a staff meeting on the third floor to get the lay of the land at the Marriott Rivercenter on Wednesday morning.


Executive Director of IRE Mark Horvit and Conference and Events Director Stephanie Sinn walk out to meet shipping trucks containing materials for conference attendees.

IRE staff unload boxes in the shipping bay of the Mariott Rivercenter.


IRE and NICAR Data Library Director Liz Lucas carries a box out of the shipping bay.


The IRE staff members sort boxes.


DocumentCloud lead dveloper Ted Han and IRE training director Jamie Dowdell install and check software on computers in a room that will house hands-on classes throughout the week.


IRE staff members furiously stuff more than 1,100 tote bags for conference attendees.


DocumentCloud lead developer Ted Han and technical specialist Marc Emerson set up sound in Salon D, while IRE student worker Mary McGuire registers attendees for "Breaking Local Stories with Economic Data", a session sponsored by the Donald W. Reynolds National Center for Business Journalism.


IRE Executive Director Mark Horvit and staff members Heather Feldman Henry, Financial Officer and Amy Johnston, Exectuive Staff Assistant, sort through registration papers on Wednesday afternoon.


IRE student workers Sarah Harkins, left, and Sally French, right, use teamwork to set up IRE signage in the lobby of the Marriott Rivercenter on Wednesday afternoon.
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